Privacy Policy

Introduction#

This Privacy Notice for LearningSense LLC ("we," "us," or "our") describes how and why we might access, collect, store, use, and/or share ("process") your personal information when you use our services ("Services"), including when you visit our website at http://www.learningsense.org, use our homeschool co-op management platform, or engage with us in other related ways. Questions or concerns? Contact us at support@learningsense.org.

Summary of Key Points#

• What personal information do we process? When you visit, use, or navigate our Services, we may process personal information depending on how you interact with us and the choices you make.
• Do we process any sensitive personal information? We may process sensitive personal information when necessary with your consent or as otherwise permitted by applicable law.
• Do we collect any information from third parties? We do not collect any information from third parties.
• How do we process your information? We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law.
• How do we keep your information safe? We have adequate organizational and technical processes in place to protect your personal information. However, no electronic transmission over the internet can be guaranteed to be 100% secure.
• What are your rights? Depending on where you are located, you may have certain rights regarding your personal information.
• How do you exercise your rights? Contact us at support@learningsense.org.
• Do we collect information about children? We do not knowingly collect information directly from children. Parents and guardians may submit information about their own minor children — including health and medical information a program requires — solely for enrollment and program management. See our Children's Data and Children's Privacy (COPPA) sections.

1. What Information Do We Collect?#

Personal information you disclose to us

We collect personal information that you voluntarily provide when you register, express interest in our services, participate in activities, or contact us. Personal information collected may include: names, phone numbers, email addresses, usernames, passwords, billing addresses, and contact preferences.

Teacher information. Where a Director invites a Teacher to a co-op, we collect the Teacher's name, email address, and the class assignments and communications associated with their instructional role. Teachers can access only the co-op information necessary to perform that role, as configured by the Director.

Sensitive Information: When necessary, with your consent or as otherwise permitted by applicable law, we process: health and medical data about enrolled children — which may include allergies, medical conditions, medications, dietary restrictions, accommodations, and emergency-care information that a parent or program requires for safe participation — and student data such as class enrollment records, attendance, and grade levels. This information is submitted by a parent or guardian, or by a Director on the program's behalf, and is used solely for enrollment and program management. We do not use this information for advertising and do not sell it.

Payment Data. To collect co-op fees and subscription payments, our payment processor collects the financial information needed to process a transaction — currently bank-account information for ACH transfers, and, where card payments are offered, card information. LearningSense does not store full bank-account numbers or card numbers on its own servers. All payment data is transmitted to and stored by Stripe in accordance with Stripe's privacy notice at https://stripe.com/privacy.

Information automatically collected

We automatically collect certain information when you visit or use the Services including: Log and Usage Data (IP address, device information, browser type, activity information) and Device Data (information about your computer, phone, tablet, or other device). We also collect information through cookies — see our Cookie Policy.

2. How Do We Process Your Information?#

We process your information to: facilitate account creation and authentication; deliver services to users; respond to inquiries and offer support; send administrative information including payment receipts, enrollment confirmations, and policy changes; fulfill and manage orders including payments and enrollment; enable user-to-user communications; request feedback; protect our Services including fraud monitoring and prevention; evaluate and improve our Services; identify usage trends; and comply with our legal obligations.

3. When and With Whom Do We Share Your Personal Information?#

We may share information in specific situations:

• Business Transfers: We may share information in connection with any merger, sale of company assets, financing, or acquisition.
• Other Users in Your Co-op. Information you share within a co-op may be viewed by other members of that co-op according to their role. Directors can view the families, children, teachers, and records within their own co-op. Families can view information made available to them by their Director, such as class rosters and announcements. Teachers can view the class and student information necessary for the classes they teach, as configured by the Director. Information is not shared across unaffiliated co-ops.

4. Do We Use Cookies and Other Tracking Technologies?#

We may use cookies and similar tracking technologies to gather information when you interact with our Services. These help us maintain security, prevent crashes, fix bugs, save preferences, and assist with basic site functions. Specific information about how we use these technologies and how you can refuse certain cookies is set out in our Cookie Policy.

5. How Do We Handle Your Social Logins?#

Our Services offer you the ability to register and log in using your third-party social media account details (such as Google). Where you choose to do this, we will receive certain profile information from your social media provider. We will use the information we receive only for the purposes described in this Privacy Notice.

6. How Long Do We Keep Your Information?#

We keep your information for as long as necessary to fulfill the purposes outlined in this Privacy Notice unless otherwise required by law. No purpose in this notice will require us keeping your personal information for longer than thirty-six (36) months past the termination of the user's account. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information.

7. How Do We Keep Your Information Safe?#

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure. You should only access the Services within a secure environment.

8. Children's Data and Parental Consent#

LearningSense is intended for use by adults. Only individuals 18 years or older may create an account. We do not knowingly allow children under 18 to create their own accounts, and we do not knowingly collect personal information directly from a child.

Our platform exists to help co-ops, Mother's Day Out programs, and enrichment communities manage the enrollment of minor children. A parent or legal guardian (a "Family" account holder) may submit information about their own minor children for the purpose of enrollment and program management. This information may include a child's name, age, grade level, attendance, enrollment history, and — where a program requires it — health and medical information such as allergies, conditions, medications, dietary needs, and emergency-care notes.

By submitting a child's information, the account holder represents that they are the child's parent or legal guardian and consents to LearningSense storing and processing that information for enrollment and program-management purposes, as described in this Privacy Notice and in our Children's Privacy (COPPA) section below.

A parent or guardian may review, correct, or request deletion of their child's information at any time by contacting support@learningsense.org. If we learn that we have collected personal information from a child in a manner not permitted by this notice — for example, directly from a child rather than from a verified parent or guardian — we will delete that information promptly.

9. What Are Your Privacy Rights?#

You may review, change, or terminate your account at any time.

Withdrawing your consent: You have the right to withdraw your consent at any time by contacting us at support@learningsense.org.

Opting out of marketing: You can unsubscribe at any time by clicking the unsubscribe link in our emails or by contacting us. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with third parties.

Account Information: You can log in to your account settings to review or change your information. Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases, subject to our retention obligations.

10. Controls for Do-Not-Track Features#

Most web browsers include a Do-Not-Track ("DNT") feature or setting. As there is currently no uniform technology standard for recognizing and implementing DNT signals, we do not currently respond to DNT browser signals. California law requires us to disclose this; because there is no industry or legal standard for honoring DNT signals, we do not respond to them at this time.

11. Do United States Residents Have Specific Privacy Rights?#

If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you.

We only collect sensitive personal information as defined by applicable privacy laws or with your consent. We do not collect or process sensitive personal information for the purpose of inferring characteristics about you.

Retention: Category B — as long as the user has an account. Category L — as long as the user has an account.

Your Rights include: right to know whether we are processing your personal data; right to access your personal data; right to correct inaccuracies; right to request deletion; right to obtain a copy of previously shared data; right to non-discrimination; right to opt out of targeted advertising or sale of personal data. To exercise these rights contact support@learningsense.org.

California "Shine The Light" Law: California Civil Code Section 1798.83 permits California residents to request information about categories of personal information we disclosed to third parties for direct marketing purposes. Submit requests in writing to support@learningsense.org.

12. Children's Privacy (COPPA)#

LearningSense does not knowingly collect personal information directly from children under the age of 13. Our platform is intended for use by adults only. Parents and guardians may submit information about their minor children solely for the purpose of enrolling them in homeschool co-op classes through the platform. By submitting a child's information, the parent or guardian represents that they are the child's legal parent or guardian and expressly consents to the collection, use, and storage of that child's information as described in this Privacy Policy. Parents and guardians have the right to review, correct, or request deletion of their child's personal information at any time by contacting us at support@learningsense.org. LearningSense does not use children's personal information for any purpose other than facilitating co-op enrollment and class management, and does not share children's data with third parties except as necessary to provide the Service.

13. Do We Make Updates to This Notice?#

We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this notice. If we make material changes, we may notify you by prominently posting a notice or by directly sending you a notification.

14. How Can You Contact Us About This Notice?#

If you have questions or comments about this notice, contact our Data Protection Officer:

LearningSense LLC
Data Protection Officer
Email: support@learningsense.org
Phone: 806-265-7994
2057 104th St, Lubbock, TX 79423, United States

15. How Can You Review, Update, or Delete the Data We Collect From You?#

Based on the applicable laws of your country or state of residence, you may have the right to request access to the personal information we collect from you, details about how we have processed it, correct inaccuracies, or delete your personal information. To request to review, update, or delete your personal information, contact us at support@learningsense.org.